June 2020 Meeting Minutes

OCATS Meeting Minutes

Date: Thursday June 18th, 2020

Time: 10:00am – 12:00pm

Location: Virtual Meeting via Microsoft Teams

1. Welcome and Land Acknowledgement
2. Approval of Agenda
   • Addition to Agenda: Item 6 – May Chan to give overview of Cataloguing Ethics Document
3. Terms of Reference for Group
   • Name: Ontario Cataloguing and Technical Service Interest Group (OCATS)
   • Goals
     • To be a networking community to share information about trends and changes
     • To be a space to share information between all library types: public, academic, special, etc.
     • To support increased metadata content at OLA to support professional development. Through advocacy to OLA or through supporting each other to develop presentations together.
     • To collect data about cataloguing and metadata work and services to help individual libraries and departments present to senior leadership teams.
   • Structure
   • Meeting Schedule – quarterly hybrid meetings: in person and virtual, 2 hours in length, tentative 2020 schedule: September, December
   • Hosting of group documents of website
     • Continue to use Google Group for document sharing and conversation
     • Review options for a formal website at next meeting
4. Working during a Pandemic
   • Survey responses – 19 responses so far, responses included responses from outside of Ontario, survey will remain active to be circulated more widely to Canadian technical services groups
   • Action: Tammy to email survey results to OCATS list
5. Forum Discussion Continued
   • OFRB ratings – replacement options, film ratings sources mentioned in chat:
     • TIFF
     • BC
     • Quebec
     • Alberta
     • Maritime
     • CHV
     • MPAA
     • CBSC
     • TV Parental Guidance Labels
     • Cineplex
   • OLA-presentations, streams, unconference
     • will plan to schedule an “unconference” time at OLA 2021
6. Presentation of Draft of Cataloguing Ethics Principles – May Chan, University of Toronto (5 minutes)
   • Background on the Project: In 2019 a steering committee from ALA, CFLA, and CILIP formed to steer a process to come up with cataloguing ethics principles
   • Cataloguing Ethics Steering Committee Website
   • Working groups were formed in fall 2019
     • Subject headings
     • Classification
     • Workflows and infrastructure
   • Working groups presented recommendations and came up with 10 principles (draft)
   • Draft is open for input and commentary until August 1, 2020
     • DRAFT Cataloguing Code of Ethics
7. RDA Toolkit update – Thomas Brenndorfer, Guelph Public Library (10 minutes)
   • Current toolkit hasn’t had any updates. All new content is in the new toolkit. It updates the instruction set and element set.
   • Language of the toolkit is written in a way to facilitate translation.
   • Some updates in the new toolkit:
     • names, titles access points and identifiers
     • transcribing vs recording
     • new elements: manifestations statement elements
     • access point construction
     • records -> data
   • Resources:
     • ALA has webinar series for RDA training
     • RDA YouTube channel has lots of shorter lessons
     • RIMMF to input data with the RDA element sets
     • Two OLA presentations planned for next year on RDA
   • Proposal: Q&A for RDA at next meeting, call for questions will go our before the next meeting
   • Action: Thomas to put some training links together to share with the group
8. Other Business
   • • Please us the forum in the Google Group to post questions or discussion, it’s always so helpful!
9. Next Meeting Date and Time
   • Date: September 24th 2020 10am-12pm
10. Adjournment